A Look at Payentry Next Gen

The Payentry Next Gen product has been designed and programmed over the last several months based on feedback from existing Payentry users. We’ve compiled their requests for system improvements and built in workflow enhancements that will make the user’s experience much better while maintaining the same logical rules and security settings embedded in our existing structure.

Company Dashboard

The company dashboard will be a useful interface where users can quickly navigate to frequently accessed areas of the system. This component will convey critical information to individuals who access company information. Users will be able to drill down and see specific information that is of interest to them throughout the company dashboard screen. The items selected to appear on this screen are some of the most frequently accessed information.

Last Update

When a visitor clicks on the first box, they will be able to see the details of the synchronization with their service bureau. This information helps the user determine if their account information is up to date or not based on expected transactions by the company or their service bureau.

TBD

We are soliciting feedback from our customers for the functionality of this tool.

Last Payroll

The third box shows the user the last check date. If the user clicks on this box, they will be taken to that payroll’s payroll summary report which details the total funds transfer for that payroll.

Active Employees

The fourth box indicates the number of active employees and when the user selects this option, they are taken to their listing of active employees to conduct employee maintenance. This is typically done prior to processing the company’s next payroll.

Current Payroll

From here, a user is able to begin their payroll processing. When they choose to start their payroll, they will be directed to the payroll processing screen for entry or verification of payroll information. This component will illustrate to every user where the company is in the payroll process as indicated by the green and red color identifiers. The user will also see when their next payroll is scheduled to process.

Quick Links

Other critical services are made available on this screen for users. A direct link to Time Management, HR Answers, Benefits and Hire and Onboarding make using these additional services easy.

Payroll Trends

Company users can view a dynamic graph that illustrates their total payroll cost over time. Users are able to edit the time period they wish to view and can also save the chart as a pdf. This will help managers and executives notice trends and take action when necessary. When a user clicks on a particular payroll check date, they will be directed to the payroll summary report which details the total payroll cost for that period.

Employee Snapshot

Basic Information

ESS Icon
Displays ESS with a green check mark if the employee has enrolled in My Payentry. Nothing is displayed if the employee is not actively enrolled.

Employee Name
Name of the employee in Last Name, First Name Middle Initial format.

Employee Title
Employee’s title as specified in Department/Position format.

Employee ID
Employee ID number as specified in Department/Position.

Address
The employee’s home address.

Birth Date
Employee’s date of birth.

Employee Status
Specifies whether the employee is active, terminated, or another status.

Hire Date
Employee’s date of hire or rehire. Displays “Rehire Date” and the rehire date value if rehire date exists and is later than hire date.

Term Date
Date of separation. Displays “N/A” if no term date present.

Eligible for Rehire
Specifies whether an employee is eligible for rehire by indicating Yes or No based on the check box in the Department/Position section.

Pay Rate

Displays the employee’s salary or rate.

Accruals

Displays the employee’s current accruals – such as vacation or sick hours.

Direct Deposit

Displays the name of the bank and the last four digits of the employee’s direct deposit account number(s).

Deductions

Lists all deductions associated with the employee.

Tax Form

Displays the employee’s federal tax form.

Federal Tax: Filing Status

Displays the employee’s federal filing status (Married, Single, etc.).

Federal Tax: Exemptions

Displays a count of the employee’s federal tax exemptions.

Federal Tax: Additional Withholding Amount

Displays the employee’s additional federal withholding if input. Field is hidden if $0.

State Taxes

Displays a list of State and SUI taxes for the employee. Displays “None” if no state taxes.

Local Taxes

Displays local tax descriptions. Section is hidden if there are no local taxes.

Net Pay

Displays the employee’s take home pay.

Taxes

Displays Employee tax amount.

Deductions

Displays the employee deduction Amount.

Check Date

Payroll check Date.

Gross Amount

Employee’s gross pay amount.

Net Amount

Employee’s take home pay.

Pay Type

Indicates whether the employee was paid by check, Direct Deposit, or both.

Check/Voucher Number

Displays the check number if paid by check, or the voucher number if paid by direct deposit.

Payroll Processing

More information coming soon…

Reporting

More information coming soon…

Service Bureau Dashboard

This dashboard allows service bureau employees the ability to see information across all companies they service. Users can quickly access frequently viewed data that will help them do their jobs.

Last Update

Displays the time since the last sync between Payentry and Millennium. This will help the user determine how up to date the information is in Payentry.

Job Errors

Displays a count of Job errors and job warnings in the last 24 hours.

Payrolls To Process

Displays a count of payrolls that are scheduled to process this week.

Payrolls Overdue

Displays a count of overdue payrolls that may need immediate action.

This links to the service bureau job queue where users can take action on particular jobs related to payroll processing and other related jobs.

This links to the Add/Delete company functionality.

Links to the security setup for the Payentry system for service bureau users.

Links to the sync functionality. Allows users to initiate a sync, specify host information, and choose companies to download or remove from sync.

Links to functionality that lets users specify Service Bureaus, and provides Aggregated ALE groups used for ACA filing.

Provides access to Service Bureau resources to configure optional services.

Jobs Run Graph

Displays a stacked column graph showing the total number of completed, warning and errored jobs. This lets service bureaus identify trends in job processing problems over time.